Accessing Divisions: Click on “Company > Divisions” in the menu to begin creating divisions for your company.
Main Division: The main division is automatically created with your account, but it’s primarily used for holding global and shared data. Important: To work with scheduling-related data, you must create at least one company division.
Hierarchical Structure: You have the flexibility to add multiple levels and establish a hierarchy of company divisions, allowing you to support any organizational structure and distribute shared data as needed.
Creating a New Division:
Click the “Add” button to create a new company division. A form will appear, where you’ll enter the following information:
- Division Name
- Parent Division
- Rotation Length (in days)**: This determines the duration of rotations within the division, whether they consist of shift patterns or include assigned rotation employees. Important: Applies only to bottom-level divisions. If the rotation length is not defined, the user won’t be allowed to create rotations for the division.
- Publish Length (in days)**: This specifies the length of the publishing period for schedules. Currently, schedules are published for 7 days.
- Notify employees via email**: This option determines whether the employees will receive emails with their work programs. Initial status: unchecked.
- Division Status (Active)**: This option determines whether the division is active and can be used for scheduling.
- Contact Details (optional)
** – settings applicable only to divisions of the bottom-Level
Please note that scheduling can commence from the week when the division is created.
Modifying and Deleting Divisions:
Edit Division Data: Selected division data can be later modified by division managers. Please note that you cannot move a division to a different parent, and the rotation length cannot be changed if rotations have already been created.
Delete: You can delete a division, but this is applicable only to bottom-level divisions without data.
Disabling Divisions:
You can disable a bottom-level division (make it inactive). When you disable a division, all employees within it will become disabled, users won’t be able to log in, and the division data will become available. Please uncheck the ‘Active’ checkbox and save the changes.
