With workeen, employee scheduling becomes a simple and straightforward process. Get it ready in a few clicks.

Accessing Divisions: Click on “Company > Divisions” in the menu to begin creating divisions for your company.

Main Division: The main division is automatically created with your account, but it’s primarily used for holding global and shared data. Important: To work with scheduling-related data, you must create at least one company division.

Hierarchical Structure: You have the flexibility to add multiple levels and establish a hierarchy of company divisions, allowing you to support any organizational structure and distribute shared data as needed.

Creating a New Division:

Click the “Add” button to create a new company division. A form will appear, where you’ll enter the following information:

  • Division Name
  • Parent Division
  • Rotation Length (in days)**: This determines the duration of rotations within the division, whether they consist of shift patterns or include assigned rotation employees. Important: Applies only to bottom-level divisions. If the rotation length is not defined, the user won’t be allowed to create rotations for the division.
  • Publish Length (in days)**: This specifies the length of the publishing period for schedules. Currently, schedules are published for 7 days.
  • Notify employees via email**: This option determines whether the employees will receive emails with their work programs. Initial status: unchecked.
  • Division Status (Active)**: This option determines whether the division is active and can be used for scheduling.
  • Contact Details (optional)

** – settings applicable only to divisions of the bottom-Level

Please note that scheduling can commence from the week when the division is created.

Modifying and Deleting Divisions:

Edit Division Data: Selected division data can be later modified by division managers. Please note that you cannot move a division to a different parent, and the rotation length cannot be changed if rotations have already been created.

Delete: You can delete a division, but this is applicable only to bottom-level divisions without data.

Disabling Divisions:

You can disable a bottom-level division (make it inactive). When you disable a division, all employees within it will become disabled, users won’t be able to log in, and the division data will become available. Please uncheck the ‘Active’ checkbox and save the changes.

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