By default, all employees are initially designated as available throughout the entire day, with no specified preferences.

Within the system, you have the flexibility to define the following:

• Unavailability: Indicates that employees cannot work during these periods.
• Desired: Signifies that employees prefer to work during these time slots.
• Undesired: Denotes time slots when employees would rather not work.

Availability/preferences may apply to the entire day or specific hours. In the case of specific hours, multiple availability/preference entries may exist for a single day.

Scheduling Impact:

When an employee is marked as “unavailable,” the system will prevent them from being scheduled for a shift during that period. Preferences, on the other hand, are taken into account, but there is no guarantee that assignments will align with those preferences.

System Unavailability Types

The system’s unavailability types are: Unavailable, Leave, Non-Working Day, and Day Off. These categories are used to officially indicate when an employee cannot work—whether due to personal or legal obligations (Leave), rest days (Day Off), days not scheduled for work (Non-Working Day), or general absence (Unavailable). These specific types cannot be modified, ensuring consistency and accurate recording of staff availability status.

Visualization:

Availability/preferences are color-coded in the grid as follows:

• Red: Unavailable
• Blank: Available
• Green: Desired
• Yellow: Undesired

Adding Unavailability Types:
In addition to the system’s default unavailability types, you have the option to add your own to meet your company’s needs. It is important to note that the default types cannot be edited.
To add a new unavailability type:

• Click the three-dot icon.
• Select “Unavailability Types.”
• Click the “Add” button.
• Name the new Unavailability Type.
  Once you have finished adding the types you want, click “Save” to register them.